Forms

Every rental manager likes their own forms. What's offered here is a complete set of landlord forms that you can modify. These forms are a good starting place for Massachusetts rental real estate.

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If you customize a form, please do two things. First, leave the copyright notice and terms in the footer. This alerts anyone who may see your version of the form (e.g., an attorney) to the fact that these forms are licensed to you for your business only. Second, please write "Adapted under license from" prior to our copyright mark. This makes it clear to the courts or others that these are not necessarily the same forms available on our site.

Disclaimer: The content and materials provided on this site are meant to be for educational and informational purposes only. Nothing on this site is meant to act as legal advice or create an attorney-client relationship. Much of the content is provided by third-parties and is not vetted by MassLandlords. We advise you contact an attorney.

Which of these Landlord Forms do I Need?

Imagine your business is a "process" for providing temporary housing. The process has different steps:

1. Screen the prospective tenants before you give a tour.
2. Screen the prospective tenants before you sign an agreement.
3. Sign an agreement before you hand over the keys.
4. Operate the apartment.
5. Help the tenants leave your property.
6. Return their security deposit and file their records.

The Complete Set of Massachusetts Landlord Forms

Step One: Screening

• Phone Screening Prompt Sheet (Latest Version: 13.2)

Step Two: Applications

• Application (Latest Version: 20.4)
• Applicant Qualifier
  • Applicant Qualifier (Latest Version: 13.1)
  • Applicant Qualifier, Business Nuisance Disqualifiers (Latest Version: 2.1)

  Step Three: Rental Agreements

  • Agreement Checklist (Latest Version: 11)
    • Use this checklist to make sure you are getting all of the documentation you need for a new tenant.
    • The list of forms below is roughly in order of importance.
    • Sign the lead law notification before signing a rental agreement.
    • Tenancy at Will (Latest Version: 9)
    • Fixed Term Lease (Latest Version: 7)
    • Self-Extending Lease (Latest Version: 7)

    Step Four: Operations

    • Annual Maintenance Checklist (Latest Version: 6)
    • Emotional support animal request (see Verification of Disability for Reasonable Accommodation)
    • Independent Contractor Agreement (Latest Version: 5)
    • Last Month's Rent Annual Statement (Latest Version: 1)
    • Monthly Rental Invoice and Water Bill (Latest Version: 1)
    • Renew Lease (Latest Version: 2)
    • Rent Raise Form (Latest Versions: 4 & 5)
    • Rent Receipt (Latest Version: 4)
    • Security Deposit Annual Statement (Latest Version: 1)
    • Smoke Detector Inspection FormFree (Latest Version: 1)
    • Written Information Security Plan (WISP) (Latest Version: 4)

    Step Five-A: Moving Out

    • Agreement to End Tenancy aka Cash for Keys (Latest Version: 2)
    • Moving out Letter (Latest Version: 5)
    • Moving out Checklist for tenant (Latest Version: 2)

    Step Five-B: Eviction

    • No longer required, for archival purposes only: Notice of Missed Payment During COVID-19 Eviction Moratorium (Latest Version: 4)
    • Notice to Quit
      • Standard, non-binding non-renewal letter (Latest Version: 9.1)
      • 7-day notice to quit for cause (Latest Version: 6.1)
      • Covered property 30-day notice for nonpayment (lease) (Latest Version: 5.1)
      • Covered property 30-day notice for nonpayment (at will) (Latest Version: 5.1)
      • Non-covered property 14-day notice for nonpayment (lease) (Latest Version: 5.1)
      • Non-covered property 14-day notice for nonpayment (at will) (Latest Version: 5.1)
      • 30-day or rental period "no cause stated" notice (at will) (Latest Version: 5.1)
      • 30-day or rental period "no cause stated" with offer to create new tenancy (at will) (Latest Version: 5.2)
      • 72-hour notice for staying past lease term. (Latest Version: 2.1)

      Step Six: Security Deposit Return

      • Withholding (Latest Version: 7 & 3)

      A note about file format: all of the forms are available in either Microsoft Word .docx, Microsoft Excel .xlsx, or Adobe .pdf. If you require a different format, email dquattrochi@masslandlords.net.

      Revisions

      We intend to review these forms and update them when one of three things happen:

      1. One year has passed since the last review.
      2. A new landlord tenant law is passed.
      3. A court case produces a new understanding.

      Revisions for each document are identified by a version number in the file name. When you download the file, keep the version number. The next time you use your forms, you can compare each file's version number with the latest version listed here. You can then read our revision comments to see if you wish to update your form to our latest version.

      A history of major reviews:

      • September 2016 through February 2017: Incorporation of best practices from the Rental Housing Association of Greater Springfield and Western Division of the Housing Court. Lyons and Fitzpatrick, Record Title advising in some instances.
      • January, 2015: Incorporation of best practices from the Worcester Property Owners Association and Worcester Division of the Housing Court. Various attorneys advising in some instances.
      • May 2014 through September, 2014: Incorporation of best practices from Greater Boston. Alford and Bertrand advising in some instances.

      Although we always ask attorneys during our review process, our rental forms remain member-generated. See disclaimer at top of page and terms of use.

      Rental Agreement Rundown: A Review of the MassLandlords Rental Forms

      First Published October 24th, 2017 | Updated April 25th, 2023 Posted in advice, groups, News - 10 Comments

      

      Rental Agreement Rundown: A Review of the MassLandlords Rental Forms - Review of the MassLandlords rental forms by a Boston Housing Court attorney.

      

      

      

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